It is necessary to clearly understand logistics, requirements and expectations before undertaking the Everest Base Camp Helicopter Tour. This air tour is not only a sightseeing tour, but it is a flying adventure that involves accurate flying missions, mountain unpredictable weather, and premium services. Essentials are the key to a successful trip, so it is best to be aware of them in advance so that the experience can be remembered.

Everest Base Camp Helicopter Tour checklist.

The most important thing to have prior to enjoying your helicopter adventure is preparation. The following are some of the things to carry and keep in mind before flying:

• Warm Clothing: At high altitudes, it may freeze to temperatures that are far below zero. Wear in layers- thermals, fleece jackets and windproof outer layer.
• Accessories: Gloves, a woolen hat, UV-protection sunglasses and sunscreen are necessities.
• Footwear: Properly dressed trekking or hiking shoes are good when walking around at the landing points.
• Daypack Essentials: Pack light snacks, water, lip balm and a power bank to charge your camera or phone.
• Travel Documents: Have your passport or a valid identification card with you to check in at the airport.
• Photography Gear: The sightseeing is remarkable, and you need to bring your camera or smartphone, though you should tie it with a belt.

Himalaya Vibe Nepal takes the responsibility of the various permits, flight arrangements and ground transportation, thus leaving you with nothing but the adventure ahead.

Age Limit

This tour does not have a particular age limit. It can also be used by travelers of any age as long as they are in a steady state of health.

• Children under 2 years are contraindicated because of high oxygen content in the air.
• The elderly who have heart, lung, or respiratory diseases need to seek a doctor's advice prior to making a booking.
• Before traveling, pregnant people must consult a doctor.

Since the physical activity is not much, the tour is very suitable for families, older tourists and those who do not want to compromise adventure and still like comfort.

Charges for Children

In case of shared flights, the rates are per seat, irrespective of age.

• In the case of private charters, the total price involves up to five passengers, which is suitable in the case of a group or family.
• Young children below 2 years are usually carried on the laps of a parent, as per the aviation safety regulations.

Confirmation of Payments and Bookings.

You will need to deposit some money or pay in full in order to secure your booking. Payment options include:

• Credit/Debit Card (Visa, Mastercard, American Express)
• Bank Transfer
• Secure Online Payment
• After payment is made, travelers get:
• A confirmation voucher
• A detailed itinerary
• Instructions for pickup and reporting.
• Contact Information (in the case of an emergency).

In the case of last-minute bookings, seats are on a flight and weather on a first-come, first-served basis.

Weight Limits and Seating

The maximum weight per helicopter is 500 kg (passengers and baggage). To provide balance and performance:

• Passengers can also be split into smaller groups of 2-3 persons to be transported by shuttle flights to a greater altitude after Pheriche.
• Personal belongings like cameras, phones, water bottles, etc., are not allowed on the board.
• No heavy backpacks and duffel bags.
• Total weight distribution is used to have seating arrangements that ensure flight safety and stability.

Weather Conditions

The weather in the mountains is not always slow. The flight schedules and routes are wholly based on real-time weather analysis.

• Clear visibility and calm winds are best experienced in morning flights (6 AM- 9 AM ).
• Delays or rescheduling can be due to poor visibility or powerful winds.
• In case of cancelled flights caused by weather conditions, the travelers are offered a full refund or a new flight.
• Flight schedules never get precedence over transparency and safety.

Clothing Recommendations

There may be a difference of more than 25 °C between Kathmandu and Kala Patthar; therefore, dress up:

• Base Layer: Thermal top and bottom.
• Middle Layer: Insulation -Fleece or down jacket.
• Outer Layer: Outer jacket, waterproof, windproof.
• Lower Body: Trekking trousers or thermal trousers.
• Accessories: Hat, gloves, neck gaiter and sunglasses.
• Shoes: Cozy, well-worn, high-treading footwear.

Large outerwear is to be avoided because it inhibits movement within the helicopter.

Health and Altitude

The peak height, Kala Patthar (5,545m), has considerably lower oxygen concentration - about half of the ocean. Even though the time spent at such an altitude is limited, one may experience mild conditions such as lightheadedness or shortness of breath.

• There is also supplemental oxygen in the helicopter in case of necessity.
• Always drink a lot of water and do not take alcohol before boarding a plane.
• People who have serious heart or respiratory conditions must consult their physician prior to traveling.

The schedule is well thought out to minimize exposure to the altitude and, as much as possible a scenic views.

Breakfast Stop

The other highlight of the trip is the luxurious breakfast in one of the highest hotels in the world, Hotel Everest View (3,880m) or the Kongde Lodge (4,250m). Both sites provide Himalayan vistas which include Everest, Ama Dablam, Lhotse and Thamserku.
An average breakfast will have eggs, bread, pancakes, juice, tea and coffee. Before the departure flight, the guests have approximately 30-45 minutes to relax, eat and take photos.

Safety Standards

Safety is the top priority. Each flight includes:

• Pre-flight pilot safety briefing.
• Onboard Oxygen masks and cylinders.
• Routine maintenance, airworthiness checks.
• Weighing and weather tests prior to each flight.

All the activities are in line with the safety regulations of the Civil Aviation Authority of Nepal (CAAN).

Cancellation Policy

● Weather-Related Cancellations:

• Weather cancellation of flights will be accompanied by a full refund or reschedule.
• Partially refunded in case only part of the itinerary is done.

● Traveler-Initiated Cancellations:

• 100% refund: 30+ days prior
• 75% refund: 15–29 days prior
• 50% refund: 7–14 days prior
• No money back: Within 7 days or no-shows.

The refunds take 7 to 10 business days.

Permits and Entry Fees

The package includes all the relevant permits and entry fees. All that travelers are required to carry is a duplicate of their passport. Permits typically include:

• Sagarmatha National Park Entrance Permit.
• Helipad and Airport Fees

Photography Tips

These angles and techniques will capture the best of the Himalayas:

• Lukla: Enjoy the exciting view of the landing field.
• The Namche Bazaar: Aerial shot of the Sherpa capital encircled by mountains.
• Everest Base Camp Flyover: Beneath the camp of glaciers and other camps.
• Kala Patthar: Sensational close-up shot of Mount Everest.
• Hotel Everest View: Breakfast shots with all the mountain panorama.

Also, use a wide-angle lens, make sure your camera strap is fastened and forget about using flash to minimize the amount of reflection on the helicopter window.